What information do I need to book an airport limo?

The complete checklist, one screen's worth

Everything the booking form at /ride/ needs, in the order it needs it:

• Pickup address — exact street address, since service is door-to-door
• Destination — the airport for departures; home, hotel or office for arrivals
• Date and time — pickup time for drop-offs; for arrivals, the landing does the timing
• Flight number — for every airport leg; the terminal is derived from it automatically
• Passengers and bags — the two numbers that size the vehicle honestly
• Vehicle class — sedan through Sprinter, all priced on one screen
• Mobile number — for the SMS confirmation and the reminder near pickup
• Payment choice — card (Apple Pay and Google Pay supported) or cash to the chauffeur
• Extras if wanted — free child seats (give ages), meet & greet ($65, pickups only), any extra stop with its address

The flight number is the piece doing real work

Everything else on the list describes the trip; the flight number automates it. On pickups it feeds the tracking that ties your car to the aircraft, not the schedule — land forty minutes early into a Terminal 3 gate change and the pickup follows reality without a single message from you. The how flight tracking works page dissects the machinery.

It also answers the question travellers most often can't: which terminal. The terminal comes off the flight number automatically, so 'is Air Canada Terminal 1?' never needs to enter your evening. On drop-offs, the flight number lets the destination resolve to the right terminal doors the same way. The same number keeps working after you land — it's what lets the pickup absorb a gate change or a slow bag without you sending a single 'just landed' text from the carousel.

Give the operating flight number from your confirmation email — the one on your boarding pass — rather than a codeshare partner's number, and the automation has clean data to work with.

Passengers, bags and the honesty that sizes the vehicle

The headcount and bag count are what keep the curb drama-free, so count them the honest way: every human is a passenger (a child in a free installed car seat occupies a full seat), and every irregular item — stroller, golf bag, instrument case — counts as one to two bags of space. The luggage limits for each vehicle page has the per-class numbers.

Rough guide while you're choosing: one to three travellers with about three bags fit the Sedan; up to six with five or six bags, the SUV or the Escalade; beyond that, or beyond the bag counts, the Sprinter Van. When a count is borderline, size up — the class difference costs less than a bag on someone's lap for an hour.

Extras belong in the booking, not the driveway: child seat ages so the right seats arrive installed, an extra stop's address so the quote and timing include it, meet & greet if someone should be met inside arrivals with a name sign. And if two people are arranging the same trip from different phones — spouses do this more often than anyone admits — pick one owner for the reservation: one booking, one thread, no duplicate cars at dawn.

What happens the moment you submit

The quote you accepted becomes the booking: card details are saved securely but charged only once the ride is confirmed — or you've chosen cash for the day — and an SMS confirmation lands immediately, followed by a reminder about four hours before pickup. The what happens after I book online page traces the full sequence.

You also get an email with a self-serve link that views or edits the booking up to 12 hours before pickup — new flight, shifted time, different bag count, all without a phone call. Inside 12 hours, or for anything intricate, call (416) 200-5070.

Timing rule to remember: online booking needs at least three hours before pickup; closer than that, phone and it's arranged live. Either way, what you'll have in hand is one all-in figure and a ride that already knows your flight.