Do I get a receipt for an airport transfer for my expense report?

Yes — every ride comes with an email receipt

There's nothing to request and no counter to visit: the receipt arrives by email after the ride, tied to the booking. It's how Toronto Airport Limo has handled the paperwork across 15+ years of corporate airport work, and it's a deliberate fit for expense systems — an emailed document forwards straight into whatever tool finance uses.

Because the fare was fixed when you booked, the receipt holds no surprises. The figure on it is the figure from the instant quote at /ride/ — the number the traveller, the booker and the approver all saw before the car ever moved.

Why an all-in fare makes a cleaner expense line

The quiet pain of expensing ground travel is fragmentation: a fare here, a tip in cash there, a toll or airport charge discovered on the statement. An all-in quote removes the fragments. Base fare, gratuity, fuel where applicable, HST and the card fee are all inside the single total — and on airport pickups, so is the $15.27 airport fee.

Gratuity deserves the emphasis. Because it's already in the total, there is no separate tip to pay, estimate or defend on the claim — the perennial grey line on ground-transport expenses simply doesn't exist here.

One honest nuance for budgeting: airport drop-offs carry no airport fee, so a departure ride to the terminal quotes a little lower than the equivalent pickup from it. Both directions produce the same clean receipt.

• One total: base + gratuity + fuel where applicable + HST + card fee
• Airport pickups include the $15.27 airport fee in the quoted total
• Airport drop-offs carry no airport fee — they quote lower
• No separate tip line — gratuity is already inside the number

Card, Apple Pay, Google Pay — or cash

Card is the natural corporate path: it's saved securely at booking and charged only once the ride is confirmed, so the pending trip never sits as a charge before it's real. Apple Pay and Google Pay are supported at checkout.

The card doesn't have to belong to the passenger. An assistant or office manager can book with the company card while the traveller rides wallet-free — the receipt still documents the trip cleanly for the claim.

Cash to the chauffeur on the day remains available when it suits the situation; the quote you accepted is still the amount that changes hands, because gratuity and taxes were already inside it.

Booking for others: where the paperwork lands

When someone books on a traveller's behalf, the paper trail follows the booking, not the back seat. The confirmation email — with its self-serve link to view or edit the trip up to 12 hours before pickup — and the receipt go to the email address on the booking, so a coordinator can keep every traveller's documentation in one inbox.

SMS runs alongside: a confirmation text at booking and a reminder about four hours before pickup, sent to the mobile number provided. Between the two channels, the booker has the audit trail and the traveller has the logistics.

For the wider picture of how business travel works here — visiting executives, hourly meeting-day cars, US-inbound arrivals — see the corporate car service page.

Knowing the number before you spend it

The receipt is clean because the quote came first. The instant quote at /ride/ shows the exact all-in total for your route and vehicle before you commit — which means the expense is effectively pre-approved the moment the booking is made.

For orientation: a sedan from Pearson runs from $134.81 all-in to downtown Toronto and from $132.91 to Mississauga, North York or Markham, with the SUV from $194.01 downtown. Your quote shows the exact figure for your address — and that same figure is what the receipt will say.